The Organization calendar is where schedules become visible at the organizational level. Instead of working only from individual accounts or personal calendars, the organization calendar helps teams see the bigger picture and coordinate time across the business.
The calendar is especially useful when multiple people, locations, or services are involved. It helps you:
see upcoming lessons and appointments across the organization
coordinate staff availability
avoid double-booking or scheduling conflicts
understand the daily or weekly workload at a glance
plan around recurring events and recurring obligations
For organizations with more than one instructor, class, or program, the calendar becomes a central planning tool.
Organization admins viewing the organization calendar see a Member Legend alongside the calendar. It lists every organization member and lets you:
toggle a member's lessons, events, and time blocks on or off with a switch
see each member's name and email address
identify your own lessons, which are marked with a "You" badge
Every other member is assigned a distinct color swatch, and their lessons and events on the calendar are shown in that member's color. This makes it easy to tell, at a glance, which staff member a lesson or event belongs to when several people's schedules are shown together.
On desktop, the legend appears as a panel next to the calendar. You can hide it with the close button, and bring it back later from the member filter dialog by clicking Show Legend. The same member toggles are also available from the calendar's filter dialog, which works on both desktop and mobile.
When you open the organization calendar, focus on the items that affect operations:
lessons and appointments for the day or week
recurring programs or recurring classes
staff availability and scheduled blocks
any events that may require follow-up or staffing changes
This helps you see not just what is booked, but what may need coordination before it happens.
Use the calendar to review upcoming commitments before they arrive. This helps you identify:
busy periods that may need coverage
upcoming student needs or bookings
staffing gaps that should be addressed early
When plans change, the calendar makes it easier to see the impact. You can quickly understand whether a schedule change affects:
one staff member
a whole class or program
multiple families or appointments
a larger recurring schedule
Review the calendar regularly so schedule changes are seen early.
Keep recurring events and recurring schedules consistent so the calendar stays useful.
Use the Member Legend colors to quickly identify which staff member owns a lesson or event.
Use the calendar together with tasks and directory information when staffing or communication is involved.
Make sure staff or managers are looking at the same schedule view to avoid confusion.
The Organization calendar helps the business stay coordinated by showing scheduled work in one place. It is especially valuable for organizations that need shared visibility into lessons, appointments, recurring events, and staff availability, and the Member Legend makes it easy to see whose schedule you are looking at.
