Profit and Loss Statement
The Profit and Loss Statement shows whether your business made money or spent more than it brought in during the selected period.
Who this is for
This report is for teachers and organization admins who want a simple profit-and-loss view of their business finances.
What data it generates
The report uses:
- recorded payment revenue
- recorded expense entries
- a total revenue figure
- a total expense figure
- net profit or loss
- itemized revenue rows
- itemized expense rows
How to use it
Open Profit and Loss Statement from the Business Reports area, then choose the year or month you want to review.
You can:
- view the full year
- view a specific month when the report supports monthly mode
- open the PDF in a new tab
- download the PDF
- download the CSV
What the report means
This report is built from actual recorded financial activity.
It includes:
- payment transactions as revenue
- expense entries as costs
It does not turn unpaid invoices into income, and it does not include expected future charges.
What you will see in the report
The report shows:
- total revenue
- total expenses
- net profit
- a list of revenue entries with dates and descriptions
- a list of expense entries with dates, types, descriptions, and amounts
When to use it
Use the Profit and Loss Statement when you want to answer questions like:
- Did I make a profit this month?
- How much did I spend on expenses?
- What is my net business result for the year?
Best practice
If you need a more tax-oriented breakdown, use the Tax Summary or Tax Filing Preparation report. If you only want unpaid billing items, use Outstanding Invoices instead.
Related reports
- Revenue Summary
- Expense Summary
- Tax Summary
- Tax Filing Preparation
