
Cadence Calendar is the place where teachers, studios, and families manage scheduling, billing, communication, and account access in one system.
It is designed to keep the day-to-day work simple:
Cadence Calendar separates personal user settings, organization-level settings, and family-facing portal pages so each person sees only what is relevant to them.
This overview is for anyone getting started with Cadence Calendar, including:
Cadence Calendar brings the main pieces of your workflow together:
Keep track of students, their details, and related lesson activity.
Create appointment types and manage bookable time slots.
View lessons and availability in a calendar view.
Review lesson records and lesson-related activity.
Organize students into shared groups.
Store and review lesson notes.
Handle communication workflows and message delivery.
Manage scheduled events and related calendar activity.
Work with family or household records.
Give families a portal to view and manage their account.
Create, review, and manage invoices.
Review charges, payments, and financial history.
Connect Stripe, PayPal, and other external tools.
Share files with families or students.
Configure product behavior, branding, and communication.
Manage plan and billing access through the built-in profile panels.
Manage organization-level access and permissions.
Automate reminders and invoice communication.
Cadence Calendar behaves differently depending on how your account is set up.
If you are using Cadence Calendar as an individual user, you will mostly work in your own account settings and day-to-day teaching pages.
If you belong to an organization, some pages are shared across the organization and some actions are limited to admins.
Organization admins can manage shared settings like billing, membership, and integrations. Organization members can use the parts of the app that are available to their role, but they cannot change organization-wide settings.
Families do not use Cadence Calendar the same way teachers do.
The account portal is for families who need to:
Use this quick checklist if you are new to the app:
Once Cadence Calendar is set up, the app handles the repetitive parts of the workflow for you.
That means: