Welcome to Cadence Calendar
Cadence Calendar is the place where teachers, studios, and families manage scheduling, billing, communication, and account access in one system.
It is designed to keep the day-to-day work simple:
keep lessons and appointments organized
keep invoices and payments easy to track
give families a clean portal for account access
keep settings, permissions, and automations in the right place
Cadence Calendar separates personal user settings, organization-level settings, and family-facing portal pages so each person sees only what is relevant to them.
Who this is for
This overview is for anyone getting started with Cadence Calendar, including:
individual teachers
organization admins
organization members
families who use the account portal
Setting up your account: the onboarding wizard
When you sign in for the first time, Cadence Calendar walks you through a multi-step onboarding wizard before you reach your dashboard.
Step 1: Choose your workspace type
The first step asks you to pick how you will use Cadence Calendar:
Individual Workspace
Best for solo teachers and tutors managing their own students
One teacher, one calendar, simple solo setup
Organization
Best for studios and schools with multiple teachers and staff
Supports multiple teachers, shared administration, and centralized oversight
You can always create an organization later if your studio grows.
Step 2: Tell us about yourself
Enter your full name, select your timezone, and optionally tell us how you heard about Cadence Calendar. These details personalize your experience from the start.
Step 3: Name your organization (organization workspace only)
If you selected the Organization workspace type, this step appears so you can name your organization. Cadence Calendar creates the organization and activates it as your workspace as soon as you finish onboarding.
If you already belong to an existing organization, this step links your account to that organization instead of creating a new one.
Step 4: Finish
A summary screen shows what happens next based on your workspace type:
Individual: add your first students and lessons, connect integrations, and sync your calendar.
Organization: your organization workspace is created, and you can invite teachers and staff after setup.
What you can do in Cadence Calendar
Cadence Calendar brings the main pieces of your workflow together:
Schedule lessons and appointments
Track students and groups
Send invoices and record payments
Share notes and documents
Manage portal access and subscriptions
Control settings, branding, and automation
Main areas
Students
Keep track of students, their details, and related lesson activity.
Appointments
Create appointment types and manage bookable time slots.
Calendar
View lessons and availability in a calendar view.
Lessons
Review lesson records and lesson-related activity.
Groups
Organize students into shared groups.
Notes
Store and review lesson notes.
Messages
Handle communication workflows and message delivery.
Events
Manage scheduled events and related calendar activity.
Accounts
Work with family or household records.
Account Portal
Give families a portal to view and manage their account.
Invoices
Create, review, and manage invoices.
Transactions
Review charges, payments, and financial history.
Integrations
Connect Stripe, PayPal, and other external tools.
Documents
Share files with families or students.
Settings
Configure product behavior, branding, and communication.
Subscriptions
Manage plan and billing access through the built-in profile panels.
Organizations
Manage organization-level access and permissions.
Workflows
Automate reminders and invoice communication.
Personal vs organization experience
Cadence Calendar behaves differently depending on how your account is set up.
Personal experience
If you are using Cadence Calendar as an individual user, you will mostly work in your own account settings and day-to-day teaching pages.
Organization experience
If you belong to an organization, some pages are shared across the organization and some actions are limited to admins.
Organization admins can manage shared settings like billing, membership, and integrations. Organization members can use the parts of the app that are available to their role, but they cannot change organization-wide settings.
Family-facing portal
Families do not use Cadence Calendar the same way teachers do.
The account portal is for families who need to:
sign in with their account email and code
review their account details
see lessons and appointment information
view invoices and payment history
open notes or documents when enabled
manage a small set of portal preferences
Getting started checklist
Use this quick checklist if you are new to the app:
Complete the onboarding wizard and choose your workspace type (Individual or Organization).
Confirm your profile and timezone are correct.
Review your students and accounts.
Check your calendar and lesson setup.
Set up invoices and payment options.
Decide whether families should use the account portal.
Connect the services you need.
Review any workflows or automations you want to run.
What happens next
Once Cadence Calendar is set up, the app handles the repetitive parts of the workflow for you.
That means:
calendar events appear in the right timezone
invoices can be created and paid online when enabled
families can use the portal instead of emailing for every small request
reminders and automations can run in the background
Related pages
Log in to your account portal
Your account
Account portal and sign-up form settings
Organization permissions: admins and members
Manage your subscription
View transaction history